Tracking Categories

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Tracking categories are commonly applied for cost centers, it depends on what cost that want to track. For example, track cost by department, branches, customer group, product group and etc. Trackings are useful for cost of sales and financial reports.

Your tracking categories available to track on documents in the list below:

• Sale Order (Cost of Sales)
• Goods Issue
• Sales invoices
• Receive money
• Spend money
• Receipts to an expense claim.
• Stock Picking

Your tracking categories are available on the financial reports in the list below:

• Profit and Loss Report
• Balance Sheet Report
• Depreciation Schedule
• Account Transactions Report
• Account Summary
• Trial Balance
• Trial Balance Details
• General Ledger Summary
• General Ledger Details

Tracking-1 (Type Primary)

Tracking 1 is a primary tracking, normally generated by the system to track estimate costs on  sale order  and  the tracking name default by sales order number.  

Tracking-2 (Type Secondary)

Tracking-2 is flexible for you to define costs that you want to track such as cost center, region, branch,.... You can also create sub-categories referring to a parent Category.

• Select Accounting in the main and Settings > Tracking Categories 

• Click “New Tracking Category”

• In this example : Tracking type Secondary using for tracking transaction by department

• You can see tracking balance that come from Tracking Entries

Example: Tracking-1

Tracking-1 is auto generated by system when confirmed sales order. System computes estimates and actual costs by product costs.  And sales profit report is available

• In tab “Costing”  in sales order shows  estimate and actual costs by tracking-1

In Actual Cost by Tracking-1

In the example, to show how to create invoices and good issues from sales order with tracking-1.

• First Invoice  On the sales invoice, tracking-1 is copied from sales order

• On the approved invoice (first invoice): Click  Option → View Journal Entry  

System records tracking-1 on the journal entry as show in the picture

• Second Invoice:   On the sales invoice, tracking-1 is copied from sales order

• On the approve invoice (second invoice): Click  Option → View Journal Entry System records tracking-1 on the journal entry as show in the picture

• Third Invoice:   On the sales invoice, tracking-1 is copied from sales order

• On the approved invoice (third invoice): Click  Option → View Journal Entry

System records tracking-1 on the journal entry as show in the picture

• Good Issue:   On the good issues, tracking-1 is copied from sales order

• On the completed Good issue: Click  Option → View Journal Entry

System records tracking-1 on the journal entry as show in the picture

How to view Profit & Loss report with Tracking-1 :

Example: To view existing tracking-1 that related to a sales order by selecting a tracking-1. When click run report, the system will show profit and loss amount of the tracking-1.