Journal Entries 

Manually create Journal Entries

• Go to menu: Accounting → Other → Journal Entries

• Click “New Journal Entry”

• Input journal entry details

• Journal : Account journal
• Number : Running sequence number automatically generated by system
• Document Date
• Reference : Reference document number (If available)
• Related To : Be able to select related document manually
• Narration : Memo as text
• Default narration to line description : When adding a new line system will copy the narration into the payment line.
• Posted Date : Date to post (Can not edit)

• Input journal entry line details

• Description : Input text manually or automatically copy from default narration
• Account : Select from chart of account
• Debit : Debit amount
• Credit : Credit amount
• Contact : Contact name
• Tax Comp : Tax component
• Tax Base : Tax base amount
• Tax No : Tax number
• Tax Date
• Tracking-1 : Represent to department or cost center (Depends on usage)
• Tracking-2 : Represent to department or cost center (Depends on usage)
• Currency Amt : foreign currency amount (If available)

• After completion, select box “Validated” and click Save button

• Then click Post button

• The status has changed to Posted

• Print journal voucher by clicking Print button

• System pops up a new window and click Print button

• Journal voucher print form in PDF format

Example of  journal entries with other account journals

• Sales : Sales journal
• Receipts : Receipts journal
• Purchases : Purchases journal
• Disbursements  : Payments journal

• To see the list of journal entries by going to the menu: Accounting → Other → Journal Entries. Click tab “Posted to filter posted status

• When click to open a posted journal entry, will see the details of debit and credit.

Note.

• Displayed in the Journal Entries (JV) if there is an output tax item that defines the Tax Rate as VAT, but not the same, to include the output tax as the same line, because if the same Invoice, the system will show only one line.