Advance Clearing

This menu is used for expenses clearing with the advance payment that the employee spent. The expenses can be less than or exceed the advance amount.

• Go to menu: Accounting → Advance System → Advance Clearing

• Click “New Advance Clearing”

• Input advanced clearing details

• Tab General

• Number : Running sequence number automatically generated by system
• Date : Clearing date
• Employee : Employee name
• Currency : Automatically selected the default currency
• Advance : The system filters advance payment by employee name
• Payment Method : Cash or transfer account for the collected amount in case the clearings are less than or more than advance payment

• Add expense line for clearing by clicking “Add New Line” and input expense details.

• Description(Expenses details)
• Expenses Account
• Expense Amount

• In case the tax invoice, need to select

• Tax Type (Inclusive or Exclusive)
• Tax component
• Tax number
• Tax date and supplier.

• Tab WHT : The system automatically computes the tax component in expense lines. On the other hand, be able to adjust WHT manually.

• After completion click Save button

• Then click Post button

• The status has changed to Posted

• To view journal entry by clicking Options  → View Journal Entry

• Journal entry of advance clearing

If the Advance Clearing is voided, the Journal Entry status will be voided by automatic.

And the Advance Clearing can view the Journal Entry.

If the Advance Clearing is voided, the Advance Request status will be Wait for Clearing by automatic and can “To Draft”  the Advance Request.