Direct Payment

Direct Payment is used for direct payment to suppliers without a credit term. For example, you buy stationeries from OfficeMate Store and then you can create direct payment and record expenses.

• Suppliers >> Payment >> New Payment >> Payment Subtype : “Direct Payment”

• Click “New Payment”

• Input payment details ;

• Contact : Customer name
• Payment Subtype: There are 4 types

• Direct Payment : Paid by direct purchase
• Invoice Payment : Paid by invoices
• Prepayment : Paid advance to Supplier or down payment without Vat
• Overpayment : Paid overs invoice

• Date : Payment date
• Number : Running sequence number automatically generated by system
• Ref : Reference document number (If available)
• Account : Payment account by cash, cheque or transfer.
• Currency : Automatically selected default currency
• Currency Rate : Input the exchange rate
• Tax Type: There are 3 Tax Types

• Tax Exclusive (Purchase total before VAT)
• Tax Inclusive  (Purchase total included VAT)
• No Tax  (Purchase total without VAT)

• Tax No. : Tax Invoice Number from Supplier
• Memo : Memo as text
• Related To : Be able to select related document manually
• Default memo to line description : This option is available for  Direct Payment and Prepayment. When added, the new line system will copy the description in the payment line.

• Enter Contact (Supplier Name) and select Direct Payment, Date , Account , Tax No. and Memo then click Post.

• The payment status has changed to Posted

• To view the journal entry by clicking Options  → View Journal Entry

• Journal Entry of Direct Payment

• To click the “Print” button , the system pops up a new window and select “Custom Template” STD- Payment  then click “ Print”  button.”

• Payment Print from in  PDF format