Create Supplier Debit Note

Create direct debit note

• Go to menu: Accounting → Supplier → Payable → Click the button “New Debit Note”

• Input debit note details

• Contact: Supplier Name
• Date : Debit note date
• Due Date : Debit note due date
• Number : Running sequence number automatically generated by system
• Ref : Reference document number (If available)
• Currency : Automatically selected default currency
• Currency Rate : The exchange rate
• Tax Type : There are 3 types of tax

• Tax Exclusive (Purchase total before VAT)
• Tax Inclusive  (Purchase total included VAT)
• No Tax  (Purchase total without VAT)

• Tax No. :  Running sequence number automatically generated by system (In case tax components are selected in invoice line)
• Memo : Memo as text
• Payment Terms: Automatically selected when selecting a contact (See how to configure payment term in how to set up “Payment Term Methods”) or manually select.  The system computes a payment due date by using the number of days that are set up in payment terms.
• Related To : Be able to select manually such as sales order or invoice.

• Input Invoice lines

• Product : Select product item (The product can be product or service)
• Description : Product name or description (This can be default product name by select product item) or type description manually.
• Qty : Product Quantity
• UoM : Unit of Measure of product
• Unit Price : Price per unit of product
• Disc % : The discount that calculate is percentage
• Disc amount : The discount that calculate is amount
• Account : Expense/Purchase/Good In Transit account
• Tax Rate : Select tax component by line
• Tracking-1 : Select branch if record accounting by branch
• Tracking-2 : Select department if record accounting by department
• Amount : Automatically computes the amount by line

• Click the button Approve to post debit note, The status has changed to “Waiting Payment”

• View journal account by clicking Options  →  View Journal Entry

• The system will create Journal entry by automatic

Create Debit Notes from Invoices.

• Go to menu: Accounting → Supplier → Payable. Select an invoice that the status is Waiting Payment” then  click Options → Copy To Debit Note.

• System will create a draft Debit note and  Be able to edit unit price and qty , Click the button Save & Approve after completion

• The status has changed to “Waiting Payment” , View journal account by clicking  Options  →  View Journal Entry

• The system will create Journal entry of the Debit note by automatic

Make a payment by Invoice and Debit  Note

• Due amount of Debit Note plus due amount from invoice are Net amount.

• The status has changed to  ”Paid”  due amount Debit Note is zero.

How to print Debit Note

• Click the button “Print” to print the debit note. The system will show the template type that is Supplier Debit Note

After clicking the button Print, the system will print the supplier debit note form follow the screenshot below

Note. If the template is customize, must set the template by  go to the Main Menu  General →  General → Report Templates and select template type is Supplier Debit Note

For the standard template, must click the button “Fetch Default” to update is the template if Netforce edit the template