Create Customer Deposit and Prepayment

This menu is used for receiving deposits or cash advances from customers. Be able to allocate deposits with invoices that belong to the same customer. See how to allocate prepayment click here.

• Go to menu: Accounting → Customer →   Receipt

• Click “New Payment” button

• Input prepayment details

• Contact : Customer name
• Payment Subtype:

• Deposit

• Prepayment

• Date : Paid date
• Number : Running sequence number automatically generated by system
• Ref : Reference document number (If available)
• Account : Receive method or account
• Currency : Automatically selected default currency
• Currency Rate : Current rate for foreign currency
• Tax Type : There are 3 types of tax

• Tax Exclusive (Sales total before VAT)
• Tax Inclusive  (Sales total included VAT)
• No Tax  (Sales total without VAT)

• Tax No. :  Running sequence number automatically generated by system (Incase Tax Invoice)
• Memo : Memo as text
• Related To : Be able to select manually such as sales order or invoice.
• Default memo to line description : This option is available for  Direct Payment and Prepayment. When added, the new line system will copy the description in the payment line.

• Input payment line

• Description : Description of product or service
• Qty : Product quantity
• UoM : Unit measure of product
• Unit Price : Unit price of product
• Account : Prepaid / Deposit account
• Tax Rate :Tax component
• Amount : Automatically computes sale amount by line

Deposit

Journal entry of deposit

Prepayment

• Click Save button after completion

• Click Post button to post Prepayment

• The status has changed to “Posted”

• Click Print button to print payment form

• Then the system will pop up the window and click print button

• Prepayment print form in PDF format

• In prepayment click  Options  → View Journal Entry  

• Journal entry of prepayment