Invoice Receipt

This menu is used for receiving cash from customers with invoices and reconcile account receivable.

• Go to menu: Accounting → Customer →  Receipt

After Click “Receipt”, the system shows the Tab status :

• Tab “All” is the tab that shows all customer payment status

• Tab “Draft” is the tab that shows customer payment is draft

• Tab “Posted” is the tab that shows customer payment is posted.

• Tab “Void” is the  tab that shows customer payment is cancelled

How to create the payment

• Creating the payment by clicking the button “New Payment”

• Input payment details

• Tab General

• Contact : Customer name
• Payment Subtype: Select Invoice Payment : Receipt by invoice

• Date : Receive date
• Number : Running sequence number automatically generated by system
• Ref : Reference document number (If available)
• Account : Receive account by cash, cheque or transfer
• Currency : Automatically selected default currency
• Currency Rate : Please go to in tab “other info” by default take from currencies setting
• Memo : Memo as text
• Related To : Be able to select related document manually

• Tab Other Info

• Journal : The type of Journal Entry
• Number Sequence : The type of document number

• Input payment line details

• Tab Invoice Payments

• Clear : Remove all invoice
• Invoice : The document invoice
• Amount : Automatically computes invoice amount by Due Amount in invoice
• Tax Invoice Number
• Add a new line : add an invoice

• Tab Adjustments

• Account : The type of account
• Tax Comp. : Tax type
• Tax Base
• Track-1 : Tracking Categories that the type is primary
• Track-2 : Tracking Categories that the type is secondary
• Amount : The amount invoice
• Add a new line : add the invoice

• Tab Bill Issue

• Bill Issue : The document number of bill issue
• Total : The amount bill issue
• Add a new line : add the bill issue

• Select Payment Subtype as Invoice Payment. All invoices that relate to this customer are selected. Be able to delete unused invoices by clicking coss sign.

• After completion click Post button

• The receipt status has changed to Posted

• Print receipt form by clicking Print button

• The system pops up a new window and click Print button

• Receipt Print from in  PDF format

• To view the journal entry by clicking Options  → View Journal Entry  

• Journal Entry of customer payment

The system can search the invoice by clicking the button Search

After clicking the button Search

• Account : Receive account by cash, cheque or transfer
• Currency : The currency of customer payment
• Date : The receive date
• Number : The document number customer payment
• Payment Subtype : Select Invoice Payment : Receipt by invoice
• Payment Type : The type of customer payment
• Contact : Customer name
• Memo : Memo as text
• Ref : Reference document number
• WHT No : The WHT number